Hotel group benefits from upgrading to digital fire safety logbooks

The use of digital fire logbooks is becoming increasingly popular in the hospitality industry as they offer many benefits over traditional paper-based logbooks.

Prior to switching to digital fire logbooks, the hotel franchise was using traditional paper-based logbooks, which had several drawbacks. First, paper-based logbooks were often difficult to read and interpret, and notably so when the entries were made in haste during busy periods. Additionally, the paper logbooks were often lost or damaged, while it was difficult to ensure that all entries were accurate, complete and up-to-date.

The hotel franchise decided to switch to digital fire logbooks in order to address these issues. The management team selected Tio Core as this would allow remote access to the logbooks and sharing of the key detail between hotel management, contractors and local Fire and Rescue Services.

Heightened accuracy

One of the biggest benefits that the franchise has experienced since switching to digital fire logbooks is the improved accuracy and organisation of fire safety records. With the digital system, all entries are made electronically and automatically time-stamped and stored securely in the cloud. This makes it much easier to track and verify information, and also to ensure that all entries are accurate, correct and up-to-date across all properties in the group’s estate.

A key benefit is the aforementioned ability to share information between hotel management and the Fire and Rescue Service. With the cloud-based system, the franchise can provide secure access to the fire logbooks for all relevant parties, allowing them to view and review the records at any time. This results in more efficient and timely communication in the event of emergencies and also makes fire safety inspection procedures far smoother.

Additionally, the franchise has witnessed an increase in staff engagement and fire safety awareness. With the digital system, members of staff can easily access the fire logbooks and read about fire safety procedures. They can also view the fire safety records for their specific property. This has encouraged more participation in fire drills and fire safety training among members of staff across all properties.

Cost savings

Another major benefit is the cost saving associated with having digital fire logbooks in operation. There’s no need to have a large amount of paper logbooks, print them and store them or pay someone to manually transfer the information to digital formats.

Overall, the hotel franchise has seen significant benefits from switching to digital fire logbooks, including improved accuracy and organisation of fire safety records, better communication involving hotel management and Fire and Rescue Services, increased staff engagement and fire safety awareness and, last but not least, cost savings.

This use case clearly illustrates how digital fire logbooks can bring many benefits to hospitality businesses and help them to better manage fire safety in their properties.

*Further information is available online at www.tiofiresafety.com